
To add custom expense categories, follow these steps: Note: If you have AutoPilot activated for your payroll, you’ll need to run payroll manually to add a one-time reimbursement and following the instructions above, OR approve all expenses the day before your Autopilot runs. If you'd like to leave a note about the expense reimbursement for your employee, you can add a personal note on the paystub. When you run your next payroll, you’ll see the amount as a separate line item on your employee's paystub. Once submitted, all pending expenses (whether submitted by an employer or employee) will show up on your Expenses home page until approved. Enter a name for the expense, and the dollar amount to be reimbursed.Add a photo of the receipt or purchase confirmation being reimbursed in PDF, JPG, or PNG format.Note: If you'd like to reimburse more than one employee the same for a one-time expense, you can use the bulk edit tool.Click the green + button on the right-hand side.Go to the Payroll section and select Expenses.To reimburse employees for a one-time expense
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If you do not see this feature, you can upgrade your plan at any time or set up a one-time reimbursement. Plus and Premium customers can reimburse employees for expenses using the Expenses feature.

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The next time you run payroll, the update will appear in the reimbursement field.

Click the People section and select Team members.You'll need to follow the steps to give a one-time reimbursement when paying your contractors. Note: If you have AutoPilot activated for your payroll, you’ll need to run payroll manually to add a one-time reimbursement and following the instructions above, OR approve all expenses before your Autopilot runs.Īt this time, recurring reimbursements for contractors is not supported. If you'd like to leave a note about what the reimbursement, add a personal note on the paystub. Once processed, this amount will be seen as a separate line item on your employee's or contractor's paystub. Next to your contractor, click +Reimbursement.Click the Payroll section and select Pay contractors.Enter the dollar amount you'd like to reimburse.If you'd like to give more than one employee the same one-time reimbursement, you can use the bulk edit tool.Next to your employee, click +Reimbursement.Click Run Regular Payroll if you'd like to pay them in their regular pay period, click Off-cycle payroll to pay outside of the regular pay period.

Click the Payroll section and select Run payroll.
